Executive Office Assistant

Job Overview

We are seeking a professional and highly organised Receptionist/Office Assistant to support daily office operations and provide exceptional front-desk service. Acting as the first point of contact for employees, visitors, and vendors, you will ensure a welcoming office environment while handling administrative tasks that keep the workplace running smoothly. This role is ideal for someone proactive, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Company Overview

Forsyth Barnes is a staffing and recruiting company based in Dubai, United Arab Emirates, specializing in connecting talented professionals with leading organizations.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: Diploma / Higher Diploma
• Experience: 1-3 years

Key Responsibilities

• Greet and assist all visitors in a professional and friendly manner.
• Manage incoming calls, emails, and general correspondence.
• Maintain the office environment, including stationery orders, vendor liaison, and coordinating repairs.
• Support health & safety compliance and uphold office policies and procedures.
• Coordinate meetings, events, and team activities (onsite and offsite).
• Oversee the visitor process, including ID capture and visitor registration.

Requirements

• 1-3 years’ experience in office administration, reception, or similar roles.
• Strong organisational and multitasking abilities, with the ability to work in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• High attention to detail, reliability, and a proactive approach.
• Flexible and adaptable, comfortable supporting both admin and front-desk responsibilities.

Benefits

• Opportunity to work in a professional and organised office environment.
• Gain experience in a fast-paced staffing and recruiting company.
• Develop strong organisational and communication skills.
• Work with a diverse team of professionals.
• Contribute to maintaining a welcoming and efficient workplace.
• Potential for growth and advancement within the company.