Job Overview

We are seeking an experienced Executive Assistant to support our Middle East office. The Executive Assistant will work independently to prioritize administrative tasks in the Middle East by working with the team’s senior professionals and by working with other TCW teams to support departmental efforts. The Executive Assistant will be responsible for coordinating Dubai office needs, travel arrangements, organizing meetings, managing schedules, and undertaking basic reporting tasks. This is a high-trust role requiring exceptional organization skills, discretion, efficient coordination across time zones, and professional engagement with internal and external stakeholders across the region and globally. The right candidate will be a team player, someone who is proactive in seeking out solutions for potential problems and will, if necessary, insert themselves into any administrative role that comes up. The position requires interface with internal staff at all levels and external parties with a high level of professionalism and adherence to confidentiality. Fluency in Arabic is a strong plus.

Company Overview

TCW is a leading global asset management firm providing a wide range of investment strategies. Headquartered in the United Arab Emirates, TCW offers opportunities for professional growth and development.

Quick Details

Salary Range: Market Competitive
Job Type: Full-time
Qualifications: Bachelor’s Degree
Experience: Mid-Senior level

Key Responsibilities

Interface with internal and external parties with a high level of professionalism and adherence to confidentiality.
Maintain calendar, schedule and coordinate meetings and conference calls.
Arrange complex regional and international travel, including visas and detailed itineraries.
Maintain correspondence, documents and filing system in a highly organized fashion.
Set up and confirm travel arrangements and organize itineraries; proactively monitor travel schedule and resolve any issues that arise.
Prepare and submit expenses reports on a timely basis.

Requirements

Bachelor’s degree or equivalent combination of education.
Strong organizational and time management skills and ability to prioritize well.
Demonstrated ability to multi-task with excellent attention to detail.
Must be reliable, possess good judgment, and demonstrate proactive problem-solving skills.
Professional demeanor with excellent communication and interpersonal skills.
Must adhere to strict confidentiality provisions.

Benefits

Opportunities for professional development.
Experience in a global financial services firm.
Work in a fast-paced environment.
Collaborative team environment.
Exposure to key stakeholders in the Middle East.
Competitive benefits package.

Executive Assistant