Admin & Operations Coordinator

Job Overview

ES Professional Engineering is seeking an Admin & Operations Coordinator to support our daily operations and help us run efficiently as we grow. This role is ideal for someone who is detail-oriented, structured, and enjoys being the backbone of a professional technical team. Candidate to be based in Dubai. This role is hybrid, offering the flexibility of remote work.

Company Overview

ES Professional Engineering is a specialist engineering consultancy delivering advanced engineering studies across MEP, data centers, infrastructure, and industrial sectors. The firm provides engineering services in the UAE.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: Diploma / Higher Diploma
• Experience: Entry Level

Key Responsibilities

• Reply to customer emails in a professional and timely manner.
• Prepare and issue quotations based on technical inputs from engineers.
• Follow up on proposals, purchase orders, and client documentation.
• Prepare and issue invoices and maintain commercial records.
• Maintain organized digital filing systems for projects and clients.
• Track project status, deliverables, and deadlines.

Requirements

• 2-5 years of experience in administration, coordination, or operations roles.
• Strong organizational and time-management skills.
• Very good written and verbal English communication.
• Comfortable with email, MS Office / Google Workspace, and basic Excel.
• Experience in an engineering, consultancy, or professional services environment is a strong advantage.

Benefits

• Opportunity to work in a hybrid role with remote flexibility.
• Be a key part of a growing professional technical team.
• Gain experience in a specialist engineering consultancy.
• Work in a structured and detail-oriented environment.
• Develop administrative and operational skills.
• Contribute to the efficient operation of the company.